SimplifiVAs
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Vetted, pre-trained virtual assistants

Stop losing your evenings to paperwork.

You didn't start a business to chase invoices, rebook appointments and answer the same five emails.

SimplifiVAs matches you with a rigorously vetted, pre-trained assistant who takes the admin off your desk — scheduling, invoicing, email, follow-ups — starting week one. No long-term contract, and a dedicated US-based account manager from day one.

Book a discovery callSee how it works
Your weekBuried in adminWith a SimplifiVA
A typical week before and after delegating: invoicing, scheduling, follow-ups, quotes, data entry, callbacks, payroll and reporting handed to a vetted assistant, giving roughly eighteen hours a week back to the owner.
  • No long-term contractsMonth to month
  • US-based account managerOne point of contact
  • Top 6% of candidatesSeven-stage screen
  • Ready from day onePre-trained

Why SimplifiVAs

Three things that make delegating actually work

Most owners have already tried a freelancer, and it went badly — the wrong person, too much hand-holding, and the work quietly came back. Here's what we do differently, and why the assistant you get is productive in week one instead of month three.

300+ résumés a month. Seven stages. Then you meet who's left.

Every candidate clears a seven-stage screen — background check, English fluency, skills testing, a live work simulation and more — before ever reaching the pool your assistant is matched from. Only the top 6% make it that far.

  • 300+ résumés reviewed every month
  • Seven stages, including a live work simulation
  • Only the top 6% reach the certified pool

You interview three finalists. You choose.

Every match starts with three vetted candidates from the certified pool — each with a voice clip, a personality profile and a résumé. You interview them yourself and pick who joins your business. Pricing is quoted plainly on that same call.

  • Three candidates, matched to your actual work
  • You interview each one yourself
  • Pricing given upfront, on the call

Checked at 14 days. Checked at 90. Checked every year after.

A dedicated US-based account manager runs your onboarding, then reviews the fit at 14 days, 90 days and annually — correcting course early and widening scope as trust builds, instead of disappearing after the introduction.

  • Structured review at 14 days, 90 days, and annually
  • One point of contact who knows your account
  • Adjust or end the engagement any time

Who we serve

Built for owners who've become the bottleneck

If the work only moves when you touch it, more software won't fix it — you need a person. These are the businesses we support most.

  • A man in a work jacket and ballcap sits in the open driver's-side door of a white pickup truck, reviewing a paper work order on a clipboard balanced on the passenger seat next to a stack of invoices, a coffee cup, and a handheld radio.

    Construction and the trades

    HVAC, plumbing, roofing, electrical. You're on job sites all day and the paperwork waits until the evening. Your assistant handles dispatching, estimates, invoicing and customer follow-up while you're still in the field.

  • A woman in a cardigan sits at a cluttered desk in a small office, writing notes while holding a printed chart, with a corkboard of pinned photos and papers, stacked binders, a coffee mug, and a potted plant around her.

    Service businesses and nonprofits

    Consulting firms, marketing agencies, tech startups, event and wellness businesses, and 501(c)(3) teams. Calendar, inbox, donor and client records, research and board reporting — the backend that keeps the mission moving.

  • A man in a suit jacket sits at a wood desk signing a paper form, with manila client folders stacked in front of him, framed family photos, and a lit desk lamp beside him.

    Financial services and real estate

    Insurance, wealth management, advisory practices and real estate teams. Scheduling, CRM hygiene, document chasing and client communication, handled consistently so nothing sits in a pile until Friday.

  • A man in a cardigan sits at a desk gesturing mid-sentence toward a camera on a tripod with a ring light, with an open handwritten notebook, a laptop, and a mug of tea in front of him.

    Education and e-commerce

    Course creators, retail and online sellers. Order and inventory admin, customer service, listing upkeep and content scheduling — so the storefront keeps running while you build the next thing.

How it works

From first call to a working assistant

No random placement. We shortlist, you interview, and you choose the person who joins your business.

  1. 01

    Tell us how you work

    20 minutes

    A short discovery call maps your workflows, the tools you already use, and the tasks quietly eating your week. You get pricing on that call, not after a proposal cycle.

  2. 02

    Meet three vetted candidates

    About a week

    We shortlist from the certified pool and send you three assistants matched to your work — each with a voice clip, a personality profile and a résumé. You interview them yourself.

  3. 03

    Choose, then onboard

    Days, not months

    You pick the person. We finish role-specific training against your tools and your SOPs and run structured onboarding, so the first week is productive work rather than orientation.

  4. 04

    Keep adjusting

    14 days, 90 days, annually

    Your account manager checks in on a set cadence — correcting course early, documenting what's working, and widening the scope as trust builds. Your process stays written down, not stuck in one person's head.

Book a discovery call

By the numbers

What a vetted match and real support actually produce

18 hrs
Given back every week
Average client, first 30 days
6%
Of candidates advance
Seven-stage screen
99%
Client account retention
Across the group
~60%
Lower cost to run
Versus in-house admin

What clients say

Feedback from the people we work with

From day 1, it has been a great experience for me. I originally talked with Katreena.

I gave her lots of ideas and things that I wanted to work on, and she immediately went with that, created a spreadsheet, helped me prioritize things that we needed to work on in the office, and I've already seen a huge difference in my stress level, my workload, all the things that I really needed help with.
Janis O.Business Owner · VA: Katreena
When I first started working with SimplifiVAs, I was excited, but I wasn't exactly sure what jobs or tasks I was going to delegate to my virtual assistant, Sarah.

The extra time she's freed up lets me focus more on marketing and one-on-one coaching. I'm surprised how long I went without a VA. It's been a game changer for our agency. Great job to the team at SimplifiVAs — we really appreciate working with our girl, Sarah. Couldn't recommend it more.
Sean V.Insurance Agency Owner · VA: Sarah
SimplifiVAs has been a game changer for my business. I interviewed candidates and hired Anthony in March — and he's been fantastic. His knowledge, professionalism, and customer service are top notch. Because of him, my business has grown exponentially.

I highly recommend SimplifiVAs if you want the right team to help your business succeed.
Ben B.Insurance Agent · VA: Anthony

The Delegation Guide

A short, practical guide to handing work off well: what to delegate first, how to write an SOP someone can actually follow, and the mistakes that make owners quietly take the work back.

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Ready when you are

Find out what you could stop doing

Twenty minutes on the phone and you'll know which parts of your week you can hand off — and exactly what it costs. No obligation, and no long-term contract at the end of it.

Book a discovery callCall (866) 208-6996